A typical case is a Google Doc that needs to be filled out individually by each respondent. Collaborators can enter the details in their own copy of the document without corrupting the original.
You won’t have to ask them to make a copy. Simply follow these steps and the copy will be made automatically for them. This hack works for all Google Drive tools: Docs, Sheets, and Slides.
- Open the Google Drive document you want to share.
- Click the blue Share button on the top-right of the document.
- In the Share with others dialogue, click on the Get shareable link icon. Set the share setting to Edit to update the link. Copy the complete link to your email or any other exchange media.
- Also, click on Advanced. Uncheck the box that says to Notify people. You don’t want them to get the notification email for the shared file. You want to send the link to the shareable document separately. Click OK to save the changes.
- Copy-paste the shared link in an email. Now, delete everything after the forward slash in the link and insert “copy”.
This is how the new link looks now:
- Send the email and your work is done. When the recipient clicks on the link, it takes them to their Google Drive screen that prompts them to make a copy of your document.
When they click Make a copy, a local copy of the document is saved on their Google Drive. The original stays preserved in your account.