GQueues is a Google-integrated task management system. It helps you set goals and work collaboratively so that you function better as an individual or a team.
Single sign-on through apps launcher in Google Apps
- When you’re signed in to your Google account, you can access GQueues from the Google Apps launcher without having to enter (or remember) a separate password.
- In GQueues, task lists are called queues.
- Queues are where your tasks exist.
- To add a queue, click the category you’d like to create a queue in, and select Add Queue.
- Clicking the dropdown arrow next to a queue will allow you to perform functions such as color-coding queues or sharing with others, renaming or deleting the queue.
- Create a task by clicking and a blank task will appear at the bottom of your queue
- From here, give your task a title.
1 - The task number in the list. Click and drag here to reorder your tasks.
2 - Click here to complete and archive a task.
3 - The title of the task. Click here to rename it.
4 - Add a calendar date/time to your task.
5 - Assign the task to someone, including yourself.
6 - Add a note to the task. This can include links to documents, spreadsheets, etc.
7 - Attach a file to the task. This can include files directly from your Google Drive.
8 - Add a custom tag to a task for easier organization.
9 - Copy/duplicate this task.
10 - Delete the task without archiving.
Repeating Tasks and Reminders
- Select the Calendar icon (#4) to set a scheduled date for the task
- Setting a time or a day to a task in GQueues will automatically update your Google Calendar so you can see your tasks there.
- Select the day and time you would like the task to be held on. By default, no time is set and the duration of the calendar event will be All Day.
- You can set custom reminders through GQueues as well.
★ Note: These reminders are private to yourself
- To repeat a task, click on the Do Not Repeat section to choose a repeat option.
★ Note: all events in GQueues will be added to your Google Calendar in the custom calendar “GQueues”. By default, this calendar is not shared with anybody and is visible only by you. If you create an event in Google Calendar and want it to become a task, make sure you create it in the “GQueues” calendar.
- Smart Queues will automatically populate based on the dates or assignments.
- To create your own Smart Queue, select the Category and choose Add Smart Queue.
- Enter a Name (ie: “Two Day” or “Today and Tomorrow”)
- To Get a Today and Tomorrow Queue that will auto-populate with dates, keep Type as General and include everything “from my entire account”. Choose With Dates from the beginning of Today to the end of Tomorrow and click Save to close the box.
- The bottom blue box will provide you with a summary of your Smart Queue rule.
- Click on your email address to navigate to the Settings page
- General Tab
- Install the Gmail and Chrome Extension
- Calendar Tab
- Activate the Calendar Integration
- Notifications Tab
- Choose what events to get notified on via email or app
- Tasks Tab
- Choose to Click Enter to add a note line
- Queues Tab
- Choose to insert a Task at the top of the Queue
- Tags Tab
- Add any tags to use
★ Note: Tags are private to yourself. They cannot be shared
- Assignments Tab
- Enter a Display Name. By default, it will be your email address
- Click Save.