- Once you’ve written your email, go to Options>Delay Delivery and tick the box that reads Do not deliver before, then enter the date and time you would like the message held until. Click close and then send your email. It won’t be sent prior to your specified time.
Create new meetings, appointments, tasks, and contacts from one window.
- From your email home page click the drop-down arrow next to the New Email button. Then you simply select which item you would like to add: a contact, meeting appointment, and so on. You can also access the same list by right-clicking on your Outlook icon in your Start Bar.
Send similar emails quickly with Quick Parts
- Once you’ve written your email, highlight the text you wish to save. Go to the Insert tab (top menu bar). Click Quick Parts, then Save Selection to Quick Part Gallery. You can then give it a name for easy reference and in the Gallery drop-down, you can save it as Quick Part or as Auto text which will automatically suggest it next time you start to type the beginning of the sentence.
View it your way
- In Windows, click the View tab (top toolbar) and then Change View. You should see a few preset views to choose from. If you wish you can go a step further then you can click View Settings, where you can add columns, sort emails, change the font, and much more. Once you have the settings you’d like you can save the view.
Creating and managing rules
- To manage and create new rules you go to Rules>Manage Rules & Alerts>New Rule. From here you can select the type of rule you want to apply then click Next to add more details such as whether it's a rule for certain people or subjects, click Next again, and add the details of what you want to happen to those emails. You can change the rules at any time by following the same process without clicking New Rule.
- Click view and on the top right and side click Reading Pane
- Mark messages as read after previewing
- Single Key reading using the spacebar
- Resize previewed items for easier reading
- Split message window for longer content
- Users have full control over how many capabilities they delegate on their inbox and calendar. In order to assign a delegate and these permissions, go to File, click on Account Settings and then Delegate Access.
- Next click on Add and type in the name of the individual assigned delegate access. There are three levels for the delegate:
- Reviewer: Read items in an inbox, folders, and calendar
- Author: Read and create items plus change and delete items they create with this access
- -Editor: Has the Author permissions plus can change and delete items that the original user-created
- Create an inbox that multiple people have access to
- We can set this up for you
- Press Ctrl + Shift + N from anywhere in the Outlook interface to create a new note that can be dragged and positioned anywhere on your screen. This is great for quick tasks that don’t need to be manually entered into your calendar.
Flags and categories
- I once taught at a company that had color-coded their internal departments but didn’t apply the same system to their emails. The Categories inside your inbox can serve that purpose. Here is a quick video on how to Flag emails so they don’t get lost and how to add color categories using the Categories column.